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F45: Purchase Order Reporting
End-to-end strategic procurement visibility, in a SNAP.
Overview
The F45 Purchase Order Reporting stack provides comprehensive visibility into purchase order status and fund utilization directly within SAP environments. Built on Core Data Services (CDS) views, this solution delivers real-time insights without data replication, enabling procurement and finance teams to track PO lifecycle metrics and manage spending effectively.
F45 Purchase Order Reporting Stack Documentation
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Key Capabilities
The F45 Purchase Order Reporting stack transforms how organizations monitor and manage their procurement processes with multi-dimensional PO tracking by supplier, material, material group, GL account, cost center, plant, and utilization group. It offers comprehensive status monitoring across the entire PO lifecycle: Locked, Closed, Open (Delivery Completed), Open, and Open (Fully Utilized), plus goods receipt tracking that compares received quantities against ordered quantities, enabling real-time visibility into delivery completeness. Users can monitor both PO status and invoice utilization with precise currency handling that accounts for foreign exchange differences. The solution automatically calculates FX impacts by comparing currency conversions between the PO creation date and invoice dates, providing visibility into favorable or unfavorable exchange rate movements.
Enhanced Reporting Features
Standard SAP reporting often lacks the flexibility needed to effectively track PO utilization and aging. The SNAP F45 stack addresses these limitations by providing enhanced visibility into fund utilization by comparing the original PO net amount to actual invoiced amounts, allowing teams to quickly identify under-utilized or over-utilized purchase orders. The solution provides detailed metrics on goods receipt status, comparing ordered quantities against received quantities to track delivery completeness and identify potential fulfillment issues. Flexible aging analysis enables tracking based on either days since order creation or days since last delivery, with customizable utilization groupings that categorize POs by percentage of invoiced value. Users can drill down from summary-level metrics to individual line items and documents, creating a seamless analytical experience from high-level procurement status to transaction details. This comprehensive visibility helps procurement teams identify bottlenecks, manage vendor performance, and optimize working capital.
Delivery & Integration
The F45 Purchase Order Reporting stack is delivered through a flexible approach that meets users where they work. The primary interface is SAP Analysis for Office, allowing procurement and finance teams to leverage the familiarity of Excel while maintaining direct connectivity to SAP data. For organizations seeking broader access, the solution can be exposed through Fiori tiles or connected to dashboards in SAP Analytics Cloud. Security is maintained through configurable role-based access controls that align with existing SAP authorization structures, including restrictions by user authority levels and company code.
Business Benefits
Implementing the F45 Purchase Order Reporting stack delivers immediate value through complete procurement visibility across all critical business dimensions, enhanced tracking of fund utilization and commitment management, real-time monitoring of goods receipt status against ordered quantities, foreign exchange impact analysis on procurement spending, and streamlined identification of aged or stalled purchase orders. Procurement teams gain the ability to monitor order status in real-time, identify potential delivery or invoicing delays, and maintain accurate spending forecasts—all without having to dive deep into SAP. The solution works across industries and can be customized to reflect specific business processes, including on-premise modifications that automatically appear in reports.
Technical Foundation
The solution operates natively within SAP ECC and S/4HANA environments, leveraging Core Data Services (CDS) views for real-time reporting. This architecture eliminates data replication concerns while maintaining high performance even with substantial transaction volumes. As part of the SNAP solution suite, the F45 Purchase Order Reporting stack receives regular enhancements through a managed service model, ensuring continuous improvement without client-side development efforts.